Statutes – approved
September 19, 2001 (linguistically corrected by Dr. P. Worling, BSHP)
I NAME, PURPOSE AND GOALS
§ 1
The Society, which was
founded on August 18th 1926, carries the name "Internationale Gesellschaft für
Geschichte der Pharmazie - Societe Internationale d’Histoire de la Pharmacie –
International Society for the History of Pharmacy" (in the following called Society).
The Society has its main office in Berlin, as it has been since the inception of its
registration.
§ 2
The Society has no goals
other than those conforming to the requirements for tax relief and recognition as a
non-profit-organization. Its purpose is the promotion of science, mainly research,
teaching and publication in the field of pharmaceutical history as well as the
disseminating of knowledge in pharmaceutical history. These goals are particularly
achieved by organising meetings and congress, promoting research projects and the
coordination of national activities in the field. The Society has no commercial interests
and its financial resources must be used according to the statutes. Members do not receive
any payments or other allowances from the Society.
§ 3
The Society advocates an
adequate academic representation of the history of pharmacy in all universities attended
by pharmaceutical students.
II. MEMBERS
§ 4
Society membership is open to
anybody who recognises the articles and promotes its goals. There are five classes of
membership.
1. Ordinary members
2. Individual members
3. Sponsoring members
4. Corresponding members
5. Honorary members
Ordinary members are National
Societies for the history of pharmacy, Members of these national societies are members of
the Society.
Individual members are those
individuals, who are not members through point 1 or through points 3 - 5.
Sponsoring members may be
private individuals or corporations irrespective of their constitution, for example
institutes etc. If membership cannot be obtained, a representative of that individual or
corporation may be chosen by the committee, to represent the member. Sponsoring
members pay at least five times the fee of an individual member.
Corresponding members.
Honorary members do not pay
any fee; they are elected by unanimous vote by the Extended Executive Committee.
The rights of all members
mentioned are the same, with the exception mentioned in § 8.3.
§ 5
Anybody who wants to join the
Society as an ordinary, individual or sponsoring member has to apply to the secretariat.
The application wilI be accepted provided the Select Executive Committee does not object.
§ 6
The fee for ordinary members
and for individual members is established by the General Meeting, on the request of the
Extended Executive Committee. The fee has to be paid to the secretariat in the first month
of the financial year, which begins on January 1st unless the General Meeting decides
otherwise. After the fee has been paid, the rights of the mernber becomes effective.
§ 7
Membership ends:
By death
By voluntary retirement, which
is permitted only at the end of a financial year and which must be announced to the
Secretary General no later than the 1st of December
Through exclusion by the
Select Executive Committee because the fee has not been paid after a final notice has been
received at the end of the first quarter of the financial year
By unanimous vote of the
Select Executive Committee if for other than the above mentioned reasons an exclusion is
required. Appeal to the General Meeting is permitted, if a request within four weeks after
the exclusion is made to the President. Exclusion does not cancel the requirement to pay
the membership fee for the current year.
I I I. MANAGEM ENT
§ 8
The executives of the Society
are:
The President
The Select Executive Committee
(SEC)
The Extended Executive
Comrnittee (EEC)
The General Meeting
All the above mentioned
executive members carry out their functions honorary and without payment.
1. The President is elected
by the EEC; his election must be confirmed by the General Meeting. The term of office of
the president begins January 1st of the year which follows the election and lasts until
December 31st of the calendar year, in which the next General Meeting takes place. Two
re-elections are permitted. The President is held responsible for the administration by
the EEC. He is bound by the decisions of the Select and Extended Executive Committees,
which he is required to carry through. The President, the Vice Presidents, the Treasurer
and the Secretary General form the Executive Committee according to § 26 ff. of the
German BGB and similar codes of other countries. Each one of these is authorised to
represent the Society. The SEC is elected by the EEC; the election must be confirmed by
the General Meeting. The SEC consists of:
The president
The three vice presidents
The treasurer
The secretary general
The two assessors.
The SEC decides on membership
and on all other matters of the Society which do not pertain to the current course of
business of the President, the Treasurer and the Commissioners of the Society,( this is
a problem, the Commissioners are mentioned five times but they are not defined in this
document. It needs a note to say who the commissioners are, if they are not the SEC I
think you mean the Officers of the Society, not Commissioners.) or which are subject
to the decision of the EEC It elects the commissioners of the Society. To enforce the
decisions of the SEC. it is necessary, except for cases, in which unanimity is required
that at least 5 affirmative votes be given. The decision of the SEC can be ratified at a
General Meeting convened by the President or in writing. Immediately before the beginning
of every General Meeting, the SEC holds a meeting of which minutes are kept that must be
signed by the president. For the term of office of the members of the SEC the same holds
true as for the president. Re-election is permitted.
The EEC consists of the
members of the SEC and representatives of the ordinary members. The representatives of the
ordinary members have to be nominated two weeks before a scheduled meeting. Otherwise, the
former representatives remain on duty. The ordinary members are represented in such way
that National societies with
more than 400 members have 3
representatives
200- 400 members have 2
representatives
below 200 members have 1
representative.
The EEC prepares requests and
the necessary elections for the General Meeting It also approves the reports by the
commissioners of the Society and those of the treasurer. whose preparation of accounts
must have been examined and audited by two members. A budget is prepared for the next two
calendar years. It has to vote on the nomination of honorary and corresponding members.
The EEC is convened immediately before the General Meeting is held. As a rule, its
resolutions must be made in writing and are passed by a simple majority. In case of parity
of votes the president has the casting vote.
The General meeting is
convened by the President. Membership consists of the ordinary members, individual
members, sponsoring members, corresponding members and honorary members. The Members have
to be invited three months in advance, for example by publication in the Society’s
newsletter. The General Meeting takes place every second calendar year. It takes note of
the reports of the President, the Treasurer and the Commissioners of the Society. It votes
on the requests submitted by the President and admits retirement for the president, the
vice presidents and the treasurer. 1t confirms the results of the elections held by the
EEC. The confirmation can be given on the request of at least three fourths of the
participants by acclamation, otherwise by secret ballot. The confirmation is given, if the
General Meeting does not object with simple majority to the result of the election and
does not accept other proposal with 2/3 majority. If these articles do not direct
otherwise, proposal are accepted by a simple majority. In the case of a tie the vote of
the president decides.
Requests and proposals for
candidates to be elected must be submitted to the president not later than two months
before the General Meeting takes place. They must be transferred by the president to the
EEC for voting, then they are to be submitted together with any comments of the EEC to the
General Meeting that a definitive resolution can be made. The president (or his
representative according to §8. 1) or the SEC may, however, any time and without adhering
to the agenda, submit requests and proposals for elections to the General Meeting.
The changing of the articles
can be decided only by the General Meeting The decision must be supported by a majority of
2/3 of the votes. The resolution will be effective, if also two thirds of the EEC agree.
The resolutions of the General Meeting must be signed by the president, the general
secretary (or the secretary) and another participant of the meeting and must also be
printed in the next edition of the news bulletin.
§ 9
In important cases the
President may conveen an Extraordinary General Meeting, for reasons that he must indicate.
He is required to do so, if at least half the members of the SEC or the EEC, or one tenth
of the members of the Society demand the meeting for reasons which they must indicate.
IV INSTITUTIONS
§ 10
The Society maintains a
secretariat (business office), which carries out the correspondence of the Society and
supports the Treasurer. The Secretary General is the head of the secretariat. He is
assisted by a secretary. The secretary is a Commissioner of the Society and elected by the
SEC. The secretary general or the secretary, keep the minutes of the proceedings and
decisions of all meetings.
The Society publishes a news
bulletin in which the necessary statutory notifications are made to the members. The
editorship is committed to one or more person(s), elected by the SEC.
All commissioners of the
Society do their duties honorary and without remuneration. Expenses for the management of
the Society, (renting of rooms, typist, postage etc.) are allocated in the budget.
Membership of the SEC or EEC does not exclude nomination as a commissioner of the society.
LIQUIDATION
§ 11
The liquidation of the
society can be decided only by the General Meeting. A majority of two thirds of all
members is required for this resolution. In the case of liquidation, the financial
resources must be spent on purposes under tax relief or institutions recognized as
non-profit-making organisations. Decision can only be made after permission of tax
authorities.
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